Did you get a printable planner? Or, do you think to have one? For sure you would want to learn how to print planner pages fast and easy. In this article we will guide in a simple and clear way how to print your planner pages. We’ll do this according to planner’s size, design layout (portrait or landscape) and the different options available for printing.
If you want to know more about digital printables and their benefits you can read this article about it.
The great thing about printing your own planner pages is you can print as many copies as you want. In addition, you can choose the inserts or type of planners that best suit your needs for organizing your personal, academic, business or work activities. Once you know all the tips and tricks for printing the planner pages, you won’t leave out the flexibility of printable planners.
So, How to Print Planner Pages easily?
First, what is the size of your printable planner?
There are various sizes of printable planners. For example, the most common are US Letter, A4, Half Letter, A5, A6, Personal, Pocket and so on. The US Letter and A4 sizes are similar but have minor differences in height and width. The same occurs with the half letter and A5 sizes. So, you should keep this in mind because the planner could print incomplete. Except, the source where you get the planner insert states these similar sizes are compatible due the bigger margins of the planner.
Second, how to choose the paper according to the format of the planner file?
- If the file is designed to print in the exact size of the planner, the easiest way it’s to use precut paper for your particular size planner, like US Letter or A4, especially if it is a smaller size planner like A5, A6, Personal, Pocket, etc.
For exact planner size, use the same size for precut paper.
For example: you have a printable daily planner in A6 size for printing in precut paper. In that case, you would have to place A6 size paper in your printer tray .
If you don’t have the specific size paper for printing your planner you could cut it yourself according to its measurements. It would be easier to cut before printing. On the other hand, you could print in your regular Letter or A4 size paper and cut after, but you would not have crop marks or guiding lines for cutting if the document didn’t bring them.
- For smaller planners, if the planner comes in a file with crop marks or guiding lines for cutting, then you can use US Letter or A4 Sizes.
- The same is applicable to small planners with two planners (left and right) per page.
Third, how to configure the printing options to print the planner?
Go to the print option. Now that you have the correct paper size, look for something similar to select the size. In this case, we are using Adobe Reader for printing our planner. First select ‘properties’, next choose ‘size’. If your paper size is not listed, then look for an option ‘defined by the user’.
Finally, enter the dimensions of your paper in millimeters, inches or another measure scale available. Accept these options.
Now, in sizing and handling it is convenient to print the planner in its ‘actual size’ to not lose quality and the planner prints out ‘stretched’. You will find something similar to the next image. Also, select ‘auto’ in orientation.
Tip: is recommended to print in high quality to get a gorgeous planner, but if you want a normal print, it will be beautiful as well.
For printing the planner on one side of the page
If you will only print on one side of the pages, enter the quantity of pages to print and Print.
How to print planner pages on both sides of the page (double sided)
On the other hand, for printing on both sides of the pages (double sided pages), there are a few more options to configure.
- Note if the design of your planner in the file has a portrait (vertical) or landscape (horizontal) layout.
Important: it’s the portrait or landscape layout of the file, it is not the layout of the planner.
In the case of double sided portrait planners, the planner have portrait layout, but the file has landscape layout, like the image above:
In the case of double sided landscape planners, the planner have landscape layout, but the file has portrait layout, like the image above:
The portrait or landscape layout of the file is the important thing when you have to flip the page to print on both sides of it.
For the planner with only one page in the file:
Take the printed page. If the planner has a portrait layout, flip the long edge of the paper. Then, place it again in the printer tray and print again.
However, if the planner has a landscape layout, flip the paper on the short edge. Now, place it in the printer tray and print again.
For planner with two pages and a portrait layout:
If your printer can print double sided pages, then use this option and select flip on the long edge.
If you have a single-sided printer: On printing options look for print ‘Odd pages only’.
Flip your page or paper stack on the long edge and print again with ‘Even pages only’.
For planner with two pages and a landscape layout:
If your printer can print double sided pages, then use this option and select flip on the short edge.
If you have a single-sided printer: On printing options look for print ‘Odd pages only’.
Flip your page or paper stack on the short edge and print again with ‘Even pages only’.
Our printable planners, except the A4 and US Letter planners, include PDF files with two pages, two pages with crop marks PDF and double sided pages PDF.
And… That ‘s it! Now we have finished the planner printing. Certainly, it’s time for trimming your planner if it is necessary, punch them to insert in your binder or use them in any other way you like. We hope this article could help you to print your planners. If you have any doubt about it you can ask us in the comments section.
You could try some of our planners by getting access to Mercy Digital Designs’ subscriber library.